Space surveys

Understand how well your space is being used, and get realistic recommendations for how to improve it. It’s that simple. Well, it’s actually rather complicated, but you can leave that to us – we do the leg work and data crunching, so you get the insights you need.

Teaching space utilisation surveys

Understand how to make even better use of your space
Timetable more accurately, reduce demand at peak times, and get a timetable that works for you, your academics and the students.

From specific modules to entire departments, differences between booked and surveyed class sizes, we get to the nitty gritty. We’ll even compare the results collected during different weeks, identifying and interpreting relevant trends and differences. You get reliable data so you can timetable with confidence.

Office space utilisation surveys

Understand your real office requirements
Break old habits and create dynamic new working practices to suit the whole team.

With more and more people working from home and adopting hybrid working, desks are left empty for much of the week. Our office space utilisation surveys will help you find that sweet spot between fewer empty desks and making sure faculty members have a suitable workspace when they need it. Plus you’ll have the data you need to justify the changes.
Ready to improve your space utilisation? Take the first step and book a chat.

Why choose Escentral?

We’re smooth (survey) operators

You’re busy, and the last thing you want is a survey causing endless questions or extra problems to solve. We’ve been conducting surveys for over a decade. Each survey is meticulously planned and our survey teams carefully selected and expertly trained. So your survey runs like clockwork and we don’t get in your way!

Get more than just data

Get your data, in your preferred format, fast. We then draw on our decades of HE, timetabling and space management experience to give you insightful and actionable recommendations to get you closer to where you want to be. All wrapped into an extensive consultancy report, alongside detailed data analysis that can be shared across your university.  
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The level of service Escentral provide is nothing short of impeccable.

In the run up to and throughout the project, Escentral were organised, helpful and knowledgeable on delivering the project. It made things incredibly easy for me to have a light touch as the whole thing ran like clockwork.

The quality of results, the incredibly detailed reporting and analysis is a fantastic tool for the University to make use of as we navigate what our teaching footprint looks like post pandemic.
CAITLIN STEVENSON
PROPERTY ASSETS AND SPACE COORDINATOR 
The Escentral team were brilliant at planning and undertaking a comprehensive week-long survey across our office as well as teaching and study spaces. The team were expertly lead by Jody throughout the week so minimised any impact or issues that required the involvement of LBS staff.

The final report summarising findings and recommendations was similarly of a very high standard and together with a written report an accompanying video report was also included. The detail of the report has enabled The School to make informed decisions regarding optimising our space use during quieter periods and driving energy cost savings as well as assisting us in understanding our space use when planning future capital projects.
Rodney Ardé
Head of Space Management and Development
We’ve worked with Escentral on six space utilisation survey projects, and they consistently deliver fantastic results. They handled everything from start to finish, collecting data from all our teaching spaces during core and evening hours. The analysis they provided, using a comprehensive PowerBI dashboard and presentations, has been key in helping us to understand our space usage and timetabling performance better.

With their insights and recommendations, we’re now taking steps to improve our space utilisation, confident that these changes will bring about significant improvements in the future. We highly recommend Escentral to any institution looking to make the most of their teaching spaces.
Charlotte Amess
System Developer & Space Coordinator
Escentral were pivotal in our recent audit of both teaching and office footprint through most of the estate. Both Ben and his team remained professional, efficient and knowledgeable in their approach during the survey period whilst also providing excellent after care support above and beyond the initial brief. I’d have no hesitation in highly recommending Escentral for all of your space auditing requirements.
Andy Blount
Space and Property Manager

We provided space utilisation surveys for:

  • Aston University
  • Birmingham City University
  • Brunel University, London
  • Cardiff Metropolitan University
  • Cardiff University
  • City, University of London
  • Keele University
  • Liverpool John Moores University
  • London Business School
  • London South Bank University
  • London School of Economics
  • Queen Margaret University
  • Queen Mary University, London
  • St George's University, London
  • Trinity College Dublin
  • University for the Creative Arts
  • University of Bedfordshire
  • University of Brighton
  • University of Dundee
  • University of Leicester
University of Plymouth
University of Portsmouth
University of Salford
University of South Wales
University of Southampton
University of Swansea
University of the West of England
University of Winchester
University of York
York St John University

How it works

Understand your needs

We’ll hold onsite stakeholder workshops where we visit each type of space, understand what your stakeholders’ needs are and set clear and measurable objectives for the survey.

Get prepared

We'll meet online to talk through access arrangements and our admin team will complete a detailed preliminary questionnaire for each space to be surveyed.

Onsite survey

We’ll be onsite Monday to Friday each week until project completion, working through the pre-agreed plan so that nothing is missed, everything is photographed and all necessary data collated. We don’t need any onsite desk space and we pride ourselves on not being a nuisance while making our observations!

Crunch the data and write your report

We check and analyse all survey data and get it to you, in your preferred format, within 5 working days. The following week, you’ll get the detailed analysis presented in a consultancy report, highlighting your estate’s functional suitability strengths and weaknesses, with detailed conclusions and recommendations for addressing each weakness.

Our support doesn’t end with the survey report 

We’re here to help you make those recommendations happen, or help you conquer your next timetabling or space challenge:

Consultancy 

Lean on us for expert guidance whenever you and your team need it. 

Agency 

For when you need to fill a gap in your team, fast. We’ve got skilled, experienced professionals ready and waiting to help.

The Timetabling Academy

Hang out with your fellow timetabling legends, who get the pressure you’re under to juggle the data, deadlines and difficult demands.

Courses 

Interactive and engaging training to help you and your team become timetabling and space management rockstars.
Let’s get your survey sorted

Let’s talk about what you need and we can pull together a plan and proposal.

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